Health & Safety Compliance Tracker

Statutory certificates, service contracts and contractor visits.

Updating and returning this tracker

Update your own property. Use the property filter to find your site. When a certificate or service is completed, open the item and set the date, contractor and reference — or press Log completion today, which stamps today and works out the next due date from the frequency.
Record what the certificate actually said. Set the outcome: a pass, a pass with actions, or a fail. An item that was serviced but failed stays red until the actions are closed out, because the service happening is not the same as the item being compliant.
Your changes save into this browser only. They are not in the file and not shared with the other hotels. If IT clears your browser data, the updates go with it.
Export before you finish. Filter to your property, press Export CSV, and email the file to the group H&S mailbox. That CSV is both the return and your backup.
Do not edit another property’s rows. You can see every property for comparison, but only your own rows should be returned. (With the shared database this is enforced: a sign-in sees only the property or properties it has been given.)

Group office: use Import CSV to merge a returned file. You will see exactly what changes before anything is applied.

Add to your home screen Opens full screen, works offline, and the camera opens straight into an item.

Sign in

This tracker is shared. Enter your work email and we’ll send you a sign-in link — no password to remember. You’ll only be able to see and edit the property you have been given access to.

Work email

No items yet

Start from the standard schedule — the statutory and service items every property should track, with their service frequencies. Dates, contractors and owners are then entered against each item.

You can also add items one at a time, or change the schedule in the STANDARD_SCHEDULE list at the top of the script.

Horizon

−30dtoday+60d+120d+180d

Region Property Category Criticality Search item / contractor / owner

Top up from standard schedule

Adds only items a property is missing, for the facilities it has

Type your actions into the dashed box, then Save as PDF. In the print dialog choose Destination: Save as PDF, and if it runs onto a second page set Scale to 90%.